HR & Administration Assistant

About the position

JOB DESCRIPTION
Job Title: HR & Administration Assistant
Reports To: Assistant Manager – HR & Administration
Department: Human Resources

Job Summary:

The job holder will provide administrative support to the HR department while gaining practical experience in various HR functions. To provide day-to-day HR support and contribution to the long-term development of the HR function.

Duties and Responsibilities:

• Assist in maintaining physical and/or digital employee records
• Identification, tracking and managing staff training
• Support the recruitment process, including candidate sourcing, interview coordination, and documentation.
• Participate in the induction and onboarding process for newly recruited staff.
• Assist in preparing and submitting payroll returns.
• Ensure employee files are up-to-date and properly maintained.
• Draft employment letters, confirmation letters, and termination letters as required.
• Support in conducting exit interviews and maintaining proper documentation.

• Consistently update and monitor employee data, while overseeing leave administration in the HRMS module.
• Providing support during the periodic reviews of job descriptions.

• Manage and respond to employee inquiries through the HR departmental email account.
• Help in coordinating the interview process, including scheduling interviews and preparing interview panels.
• Support post-induction surveys to evaluate the effectiveness of the onboarding process.
• Assist in the preparation of monthly HR reports.

• Perform any other duties assigned by the immediate supervisor as required.

Education/Qualifications & Competencies

• A University degree in Business-related field from a recognized institution.
• Post graduate Diploma in Human Resources Management / CHRP-K qualification / ongoing will be an added advantage
• Strong organizational and administrative skills.
• Excellent communication and interpersonal abilities.
• Basic knowledge of HR functions, policies, and employment laws.
• Conversant with the Data Protection Regulations
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Ability to handle confidential information with integrity.
• Eagerness to learn and develop a career in Human Resources.
• Strong problem-solving skills and attention to detail

• Must show Creativity/Innovation
• Must be Flexible and able to work under pressure and strict timelines
• Technical credibility

Experience

• 1 year experience

Competencies Level

• Must be result driven with good negotiation and persuasion skills
• Must exhibit good Customer service traits
• Must cherish Accountability
• Technical credibility

Application Procedure:

If you meet the above minimum requirements, send your c.v to careers@gakenya.com  indicate the position applied for on the email subject line to be received on or before 3^rd February 2025. Only shortlisted candidates will be contacted.

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Are you the right person for the job? Apply now by completing the form below, and we’ll get to work reviewing you as a prospective candidate. Selected applicants will be contacted in due course.